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Manual for Presenting Proposal Report to INSF

1- Objective

The purpose of this manual is to clarify the completion and presentation process of phased and final reports of the proposals approved by the foundation.

2- Application Scope

This manual is applicable to all of those proposals approved by the scientific committee which have been announced to the administrator to be executed according to the agreement.

3- Responsibilities

The administrator of the plan is responsible for the preparation, completion and presentation of reports.

Amendment 1: the administrator must send the copies that s/he has prepared to the foundation through a (formal) letter.

Amendment 2: for the next supports (funds) presentation of the report is a must.

Amendment 3: in presentation of the report the following three aspects of number, appearance, chapter division, and contents, as elaborated more are as follows:

4- Number of the reports

4-1- Phased report (execution progress): one bound copy.

4-2- Final report: three bound copies

Amendment 3: phased reports must be designed in three month periods and delivered to the foundation.


Color of the cover

Technical and Engineering


Basic Sciences








Human Sciences




5- Appearance

5-1- Color of the cover: color of the report cover and its contents must be in accordance to the following table.

5-2- Type face: the documents must be typed with Word 2000 software or its more recent versions.

Amendment 4: for technical terms, if possible, Persian equivalents should be applied, while the English equivalent is brought as footnote on the same page.

6- Numbering the Items:

6-1- Chapters: if numbering is necessary, various sections of each chapter must be numbered using cardinal numbers starting with "1".

- The number of any chapter, section or formula is written respectively from left to right, for example:


6-2- Pictures: Pictures must be numbered too. The number of each picture is written below it and in the middle of the page, like the following example:

(Picture number, chapter number)

6-3- Tables: Tables must also be numbered. The number of each table is written above it in the middle of the page, like the following example:

(Table number, chapter number)

6-4- Formulas, equations and relations: all must be numbered. Their number is written at the bottom of the page, left side and within parenthesis, like the following example:

(Equation number, chapter number)

6-5-Pages: page numbers are written at the bottom and in the middle of each page (Appendices must also have page number).

7- Order of the Items:

Order of the items should be as following:

7-1- Title page

7-2- Abstract

7-3- Table of contents

7-4- List of the tables

7-5- List of diagrams

7-6- Abbreviations and mathematical symbols

7-7- Statement about originality of the texts

7-8- Acknowledgements

7-9- Sources

7- 10- Chapters of the report

7-11- Latin abstract

7-12- References

7-13- Appendices

8- Contents of the report:

8-1- Title page: it contains the name of the project in Persian and English, there must also be the name of the administrator and the organization where s/he works.

8-2- Abstract: Abstract of the report must be designed maximum in 300 words and on one single page, in order to provide the reader with a general image of the quality and objectives of the plan. The following questions must be answered in the abstract:

- Where has the research originated from? (Mentioning subject of the research and its basic hypothesis)

- Why has this research been conducted? (Brief explanation of the necessity to conduct the research)

- How has this research been conducted? (mentioning the method used in the research)

- What results has the research achieved? (Mentioning the general data patterns observed in the research)

- What are the applications for the research results?

Amendment 5: Regarding phased reports (work development), the abovementioned items must be considered for the phase being reported.

8-3- Introduction:

This section is about the general structure of the report which helps the researcher to explain all necessary topics and organize them in concise sentences. The purpose of this section is to develop theoretical principles and intellectual frameworks on which the research is based. This issue is carried out through surveying various sources and former researches, and finally specification of valuable subjects for research, controversial issues and unanswered questions. The sources and topics mentioned in the introduction must be specified with reference numbers.

8-4- Research method/ materials and experimentation methods:

This chapter explicates the details of the method used in the research, and clarifies how the research data was compiled. These methods may include experimental activities, application of computer programs, interviewing people or statistical studies and even use of some historical events: the principles and general attributes of these methods have already been mentioned by the researcher within the approved project. The researcher may divide this section into several subsections based on the content of the material. For example, protocol of various experiments, mathematical and computer methods, statistical analyses, fall into separate sections.

8-5- Analysis of the results:

In this section the observed models and their relation with the research hypothesis, are presented. Tables for summary of results and pictures must be presented in the way that any reader can understand the results of the plan thoroughly. Generally, the following topics should be included in this section:

- method of data compilation,

- analysis of raw results of the research,

- comparison of the results obtained form different methods in the research,

-comparison of the research results with those of former ones.

Amendment 6: If ever scientific articles or any kind of scientific achievements result form the execution of the research, it must be put in the final report and summary of each of the articles must be written in the plan.

8-6- Conclusion and Function:

This section must clearly show that the conducted research would have a significant contribution to the development of the national scientific level. Questions relevant to the research and the framework for general procedure of this research and former ones are presented in this section and it will be announced that the findings of this research are in accordance with those findings of the former researches, or opposes one. Why are there such agreements and oppositions? Based on the type of questions and the hypothesis of the research, each part of this section should have separate title numbers and each part must be referred to its relevant section in chapter so that the reader can find which section of chapter, the conclusions are from. Evidently, this section is also referred to those studies with their researches names in chapter 2.

Here in this section the general conclusions of the research are discussed. Usually the conclusion is expressed qualitatively and the researcher expresses her/his opinion about the subject, according to her/his own or others' works. General conclusion must be very simple and brief. It must be mainly on the basis of the findings of the research work, conducted by the researcher himself.

Theoretical functions of the findings are also expressed in this section. The purpose for expressing these items is to show that the current research has not only contributed in clarification of the subject and questions of the research, but it is also effective in the expansion of body of the knowledge.

Theoretical and research functions should be included in this section too. The explanations should be concise, simple and explicit.

At the end of this section, future researches must be mentioned, the purpose is to help other researchers choose and design their researches fields. The research proposal can consist a new research subject or method or both. This section must contain new questions which the researcher has created as a result of his own research or studying other researchers works.

9- References:

The references are written at the end of the project, using standard method for reference writing. There are some examples for reference writing:

[1] p,j Fellows, Food Processing Technology. ELLIS HORWOOD LIMITED. 1990, pp. 100-105

[2] K.Zarrabi, "Estimation of Metal Temperature", Int. J. Pressure Vessel & Piping 69 1996), pp. 240-270

[3] ǘ " " : 1378.

[4] " " ϡ Ԑ 1375.

10- Attachments

For ease of access, the attachments are placed at the end of the project.

Putting the attachments within the main text, confuses the integrity and cohesion of the text. Each attachment is allotted to one subject.

- on the first page of each attachment, in the middle top of the box, the word, Attachment and its number is written, then in the next line and in the center of the line, the title of the attachment is printed. For organizing the attachments, the following order is recommended:

Attachment 1- Curves (graphs)

Attachment 2- Tables

Attachment 3- Theorems and their proofs

Attachment 4- Instructions for using computer program

Attachment 5- List of computer programs

Attachment 6- Charts

Attachment 7- Articles

11- Other Attachments:

- All of the prepared softwares with their instructions, list of inputs and outputs, written programs, etc. should be mentioned in the appendix of the report and a diskette or CD containing the source of the programs and the information related to the project must also be submitted.

- Number of the references (sources) must be written within [ ] in the main body of the report and at the end of the report the list of references must be printed after the appendices.

- For those projects ending in manufacturing a machine, it is necessary to:

  • Explain explicitly about the technical specifications, manufacturing plots, execution method, related standards, test results and specifications of the center testing the machine,
  • Present the instructions and technology of manufacturing used for production of its parts like the instructions for casting, machining, heating, .
  • Present conceptual designs, mathematical models and simulation of the calculations together with the relevant scientific sources.
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Last Updated: 2015-04-09, 18:23